Trades and construction
Enquiries answered while you are on the tools.
A web enquiry becomes a job in ServiceM8 or simPRO. The customer gets a text back inside a minute, and the quote follow-up sends itself.
Business automation for Sydney businesses
Business automation that gives Sydney teams their hours back.
Enquiries waiting hours for a reply. Quotes nobody chases. Invoices typed into Xero by hand. We connect the software you already pay for and set it up to do those jobs on its own, so your team stops doing them.
Start with a free automation audit. Give us your website and we map the jobs in your week that software could do, and the hours each one costs you.
Based in Albury Wodonga. We work with Sydney businesses over video calls and shared screens, and in person in Sydney when the job needs it.
- 9:02 am Enquiry from your websiteHot water system replacement. Wants a quote this week. In
- 9:02 am Job created in your job systemMatched to the customer you already hold. Nothing retyped. Auto
- 9:03 am Customer texted back“Thanks Sam. We will ring you before lunch.” Auto
- 9:03 am Right person toldIt lands with whoever quotes that kind of job. Auto
- Thu 9:00 Quote chasedOnly if they have not replied. Auto
- Thu 9:14 Quote accepted. Invoice raised in XeroRight line items and tax codes. Nobody keyed it in. Auto
Your week in numbersFriday 4:00 pm
14 quotes out, 9 accepted. 3 invoices overdue, each one already reminded. Built from data you already hold. Nobody opened a spreadsheet.
Sent to your inbox, every FridayAn example week. We map yours in the free audit, before the first call.
Trusted by businesses across Australia
Who we automate for in Sydney.
Different industries, the same problem: the work is coming in, and the admin around it eats the week. Here is what we take off the desk in each one.
Accountants, bookkeepers, law firms
Less chasing, more billable hours.
New enquiries land in your practice software with the details already in. Document reminders go out on a schedule, so nobody spends Monday chasing paperwork.
Health clinics
Front desk time back for patients.
Cliniko invoices and terminal payments reconcile in Xero without a spreadsheet, and booking reminders go out on their own.
Real estate and property
Portal enquiries answered in under a minute.
realestate.com.au, Domain and website enquiries land in VaultRE, Agentbox or Rex with the reply already sent.
E-commerce and retail
Books that reconcile themselves.
Shopify or Square sales, fees, refunds and GST post to Xero, so the bank feed matches without a night of ticking boxes.
Something else?
If it happens five times a week, it is worth a look.
The jobs change from one industry to the next. The test does not. Tell us what your team repeats and we will tell you what software can take.
The workflows we automate most.
Enquiries, quotes, invoicing, your CRM, Xero and the weekly report. Pick the one costing you the most hours and we start there.
Enquiries and follow-up
- Website forms and emails become a record in your CRM or job system, matched to the customer you already hold
- The customer hears back inside a minute, by text or email
- Quotes get followed up on a set day if nobody has replied
- A review request goes out once the job is done
Quotes, invoicing and Xero
- A won quote raises the invoice in Xero or MYOB, with the right line items and tax codes
- Overdue invoices get reminders on a schedule, and you get a short list of who needs a phone call
- Quotes, contracts and forms fill themselves from details you already hold
Your CRM, kept in step
- Enter a customer once and they appear in the CRM, the job system, Xero and the calendar
- Duplicates get merged, so there is one version of each customer
- HubSpot, Pipedrive, ServiceM8, simPRO and more. Bigger joins are systems integration
Reporting
- The weekly numbers build themselves and arrive in your inbox
- One dashboard for leads, quotes, jobs and money owed, fed by the tools you already use
AI, where it pays its way
- An after-hours voice assistant that answers the phone and emails you a summary of every call
- Software that reads supplier invoices, PDFs and emails so your team does not have to
- Want your team using ChatGPT and Copilot better too? That is our AI training
Built inside the tools you already pay for.
Xero
MYOB
HubSpot
Shopify
Square
Stripe
Zapier
Make
n8n
- Website to ServiceM8
- HubSpot to Xero
- Pipedrive to Xero
- simPRO to HubSpot
- Cliniko to Xero
- Shopify to Xero
- Square to Xero
Each pair has its own page with what moves and what it costs. Want the full picture first? See our business automation service.
Clean Energy SolutionsBuilt by Automatrix
New lead textedIn seconds
What it looks like at Clean Energy Solutions.
Clean Energy Solutions installs solar and batteries on the Border. We rebuilt how the business runs, from the website in. Every new lead lands in Pipedrive and on the sales manager’s phone in seconds. Every Simpro job sits in one pipeline that shows what it needs next. Customer care sends five messages per job, each on its day. Nothing about a lead or a customer depends on someone remembering it.
- From a web enquiry to a text on the sales manager’s phone
- Seconds
- Sign-in for the whole team
- 1
- Customer messages per job, each on its day
- 5
- Business systems wired together
- 4
Read the full Clean Energy Solutions case study. Leads in one tool, jobs in another and follow-ups in somebody’s head? That is the same job for a Sydney business.
More work we have shipped
Chargeroo · Rentals, payments, AI supportA network that runs itself.Power bank rentals in 45+ venues, with no staff on site.
TWJ Trades · Coaching, funnel, automationProof that updates itself.A social-proof wall that refreshes with zero manual work.
Frontline Trays · Manufacturing, SEO, GEOFound without paying for it.As many enquiries as paid ads, with the ad spend switched off.
How we work with Sydney businesses.
We are based in Albury Wodonga. Your software lives online, so most of the work happens on calls and shared screens. When being in the room helps, we come to you in Sydney.
Remote by default
We map your week on a video call, build inside your own accounts and walk your team through each workflow on a shared screen. Nobody has to stop work for a site visit.
In person when the job needs it
A kickoff with the people who do the work, a hands-on session for your team, or a go-live day. If being there makes the job better, we come to your Sydney office.
- Before the callFree audit
We look at your site and tools, then map your week with you in 30 minutes.
- Week 1Fixed scope and price
The jobs ranked by hours. You approve the scope and the price before we build.
- Weeks 1 to 3Build
Duplicates, timeouts and missing fields handled from the start, not after the first failure.
- Weeks 2 to 4Live and watched
Your team knows how each workflow runs. Alerts come to us as well as you.
What clients say.
5.0 6 Google reviews, all five stars Read them allAbsolutely brilliant! Lee is extremely knowledgeable, not just in making websites, but also in business strategy and he has really helped me with both my website and to improve my business in general. Fantastic results! Anyone who is looking to take their business to the next level or just have it be more professional should definitely talk to Lee!
Automatrix made it so easy for me to develop what I required for my business. Their professionalism and knowledge is outstanding. Go with them. Best decision you could do for your business.
Lee has helped me heaps with improving my business, 10/10 recommend, easy to talk to and very knowledgeable.
We recently used Automatrix to re-build our website. The new site is great with a simple admin panel that has everything we need when updating our site. The SEO/AEO is really performing as well. The guys are always Helpful when we need them and are always on the front foot with updates etc.
Not getting your website AI ready is going to be the same as forgetting to renew your Yellow Pages spot back in the 80s. One month after launching we can already see a big improvement in traffic and enquiries through search.
Absolute gun at making websites. Lee helped me the whole way to complete the exact website I wanted and further in every way he could. Legit can’t even write how much I appreciate this guy. A+
Business automation in Sydney: your questions.
More detail on scope and tools is on our business automation page. You can also browse integrations or your industry.
Do you work with businesses in Sydney?
Yes. We are based in Albury Wodonga and work with businesses across Sydney and the rest of Australia. Most of the work happens over video calls and shared screens, because the tools you run are online. When the job needs it, for a kickoff, a workshop with your team or a go-live, we come to you in Sydney.
How much does business automation cost for a Sydney business?
From $2,500 for a focused set of workflows. A full build across several systems runs to $12,000+. There is a monthly option for ongoing changes and monitoring. You get a fixed price after the free audit call, before any work starts. Our automation cost guide shows the sum to do first.
Which Sydney businesses get the most out of automation?
Businesses where the work is coming in and the team is buried in the admin around it. That is often trades and construction, accountants and law firms, health clinics, real estate agencies and online stores. If someone does the same task more than five times a week, it is worth automating.
Will it work with Xero and the software we already use?
Yes. We work with Xero, MYOB, QuickBooks, HubSpot, Pipedrive, ServiceM8, simPRO, Cliniko, Square, Shopify and Stripe. If your software has an API, we can almost always connect it. If it does not, we tell you before you spend anything. The pairs we build most often are on the integrations page.
How long until our first automation is live?
Most automation work is live in two to four weeks. We start with the job costing you the most hours, so the first piece is usually running in week one.
Where is our data kept?
The workflows run in your own accounts, so you stay in control and they keep running if you stop using us. Where we hold data ourselves, our primary database sits in the Sydney region. Some providers process data outside Australia, so if you need Australian-only processing, tell us before we scope the work.
What happens if an automation breaks?
We build for the bad days from the start: a duplicate, a timeout, a missing field. Alerts go to us as well as you, so we find the fault before you have to report it.
Get your free automation audit.
Send us your website and we look at the tools you run before we speak. Then we go through your week with you on a 30 minute video call. You get a list of the jobs software could take off your team, the hours each one costs you, and a fixed price to build them. The list is yours to keep, whether or not you use us.
What you get before you pay us anything
- A map of your week. Each repeat job, who does it and how often.
- Hours against each job. You do the sum yourself, with your own hourly cost.
- The order to fix them in. Biggest hours first, whatever sounds best in a meeting.
- What to leave alone. The jobs not worth automating, and the steps to delete.
- A scope and a fixed price. Build it yourself, hand it to someone else, or hand it back to us.
You approve the scope and the price before we build. If we cannot find at least $10,000 in recoverable time or revenue, we tell you upfront. Prefer to talk first? Book a 30 minute call.