The spreadsheet only one person understands
It started as a quick fix. Now it holds the business together, and the day that person is away, everything slows down.
Free · 20 minutes · With the people who build it
Your team is doing a job your systems should be doing.
Details copied between apps. A spreadsheet only one person understands. Quotes built twice. Leads nobody called back. In a free 20-minute systems audit we find where the manual work is, what it’s really costing you, and the first fixes worth making.
Book my free systems audit
For Australian businesses doing $150k+ a month
Sound familiar?
Most businesses aren’t short on staff.
They’ve just got good people stuck doing work a system should be doing. It’s rarely one big problem. It’s these, every day:
Too many apps that don’t talk
Leads in one place, quotes in another, invoices somewhere else. Your team jumps between tabs and information gets lost in the gaps.
Quoting in two systems
One tool prices the job, the other is where the job lives. Someone builds it twice and hopes the numbers match.
Nights spent on admin
Invoices at 9pm, quote follow-ups on the weekend, checking whether anyone called that lead back.
The lead nobody called back
It came in Thursday. Someone was meant to grab it. Then Friday happened, and nobody noticed it was gone.
It worked when you were smaller
The systems were fine at $50k a month. At $150k they’re slowing everything down, and the fix keeps being “hire another admin”.
Who it’s for
Built for established businesses that have outgrown their systems.
We only take on a handful of new clients a month, so we’re upfront about who gets the most out of this.
A good fit if you’re…
- Doing around $150k+ a month, with a team of 10 or more, or running more than one business
- Feeling the cost of manual work: double entry, chasing, follow-ups by hand
- Running several apps that should be talking to each other
- After a system that runs part of the business, not another report about it
Probably not a fit if you’re…
- Pre-launch, or still finding product-market fit
- Shopping on price alone
- Looking for an off-the-shelf template or a quick plugin
- Not ready to change how work gets done, even if the numbers say you should
How the 20 minutes works
A straight look at how your business actually runs.
No slides and no sales script. You talk to Lee or Ryan, the people who would build it.
Minutes 0–5
You walk us through it
How work moves from enquiry to quote, job, invoice and reporting, and which apps and spreadsheets it passes through.
Minutes 5–15
We find the leaks
Where people are re-keying, chasing or babysitting a spreadsheet, where leads slip, and roughly what that costs each year.
Minutes 15–20
You get the first fixes
The two or three changes worth making first, in plain English, and whether connecting what you have or building something custom makes more sense.
What you walk away with
- A clear picture of where your team’s hours are going
- A rough dollar figure on what the manual work costs
- The first fixes, in the order we’d make them
- An honest call on connect versus build, whether you hire us or not
Do the maths
What is the manual work costing you?
Move the sliders to match your business. Count everyone who spends part of the week copying, chasing, checking or updating by hand.
Manual work, per year
$43,200
960 hours a year
If a system took even half of that off their plate: $21,600 back every year, before counting the leads and mistakes it stops.
An estimate from your inputs, using 48 working weeks a year. The audit replaces it with real numbers from your business.
Work we’ve done
Real businesses, named and contactable.
A few of the systems we’ve built for Australian businesses. Each one has the full write-up.
Frontline Trays & Trailers
A month after launch, the new site was bringing in as many enquiries as their paid ads, with the ad spend switched off. Quotes, jobs, leads and reporting sit in one place.
Read the case study →
Chargeroo
A self-serve power-bank rental network built end to end: automated payments, hardware integration and an AI phone assistant.
Read the case study →
TWJ Trades
A sales funnel with inline checkout, and a bot that pulls real community proof onto the homepage every day, without anyone touching it.
Read the case study →
Angie Ioannou Commercial Real Estate
A custom website with an automated lead-capture pipeline, so every enquiry lands in the right place.
Read the case study →Book your audit
Tell us a little about the business. Then pick a time.
Takes about a minute. On the next screen you choose a time that suits you. If it looks like we can’t help, we’ll tell you before you spend 20 minutes on it.
- Free, with no obligation
- 20 minutes by video or phone
- Prefer to talk now? Call 0490 760 526
Common questions
About the systems audit
It’s a 20-minute call and it costs nothing. If we can help, we’ll tell you what we’d build and send a fixed-price proposal if you want one. If we can’t, we’ll say so and point you somewhere useful.
Lee Sheedy (founder) or Ryan Robinson (COO). Not a salesperson. Whoever you talk to is the person who would build it.
Usually not. Most of the time the fastest win is connecting the tools you already pay for, such as Xero, MYOB, ServiceM8, simPRO, GoHighLevel or HubSpot, so data is entered once. Sometimes replacing a pile of apps with one simpler system is cheaper. The audit tells you which. See systems integration and custom software.
A rough list of the apps and spreadsheets your team uses day to day, and the one task they complain about most. That’s enough.
It depends on what the audit finds. You get an exact, fixed price before anything starts. We’d rather show you what the manual work is costing you first, so you can judge whether it’s worth fixing.
Yes. We’re based in Albury, NSW and work with businesses across Australia. The audit is done by video or phone, and most projects are delivered remotely.
Find out what the manual work is really costing you.
Twenty minutes, no pitch, and you leave knowing the first fixes worth making, whether you work with us or not.